AI that helps your mission, not a distraction from it
AI can take hours of admin, writing and reporting off a small team every week. It can also waste money and create risk if it’s picked up without a plan. I help charities and small businesses work out where AI genuinely helps, choose tools that are safe with your data, and get people using them properly.
Based in Hebden Bridge, working with organisations across the UK.
Funding bids and reports
First drafts of applications, impact reports and trustee updates from your own notes and data, so writing starts from 60% done instead of a blank page.
Everyday admin
Meeting notes, summaries of long email threads, policies updated from a template, and routine replies drafted for you to check and send.
Making sense of your data
Turning spreadsheets, survey responses and feedback forms into clear summaries that show what’s working.
Volunteer and supporter communications
Newsletters, social posts and thank-you messages written in your voice, faster.
Answering the same questions
An assistant trained on your own documents so staff and volunteers can find the right policy, process or answer without asking someone.
Automating the boring bits
Small workflows that move information between forms, spreadsheets and email without anyone retyping it.
Safe with your data
The biggest risk with AI in a small organisation isn’t the technology, it’s people pasting sensitive information into free tools. Part of every piece of work is choosing tools that don’t train on your data, setting up business accounts rather than personal ones, and writing a short, plain-English AI policy your team will actually follow.
The right tools, not all of them
There is a new AI tool every week, and most organisations need two or three at most. If you’re already on Microsoft 365, Copilot may be the obvious place to start. If your work is mostly writing and research, a general assistant like Claude or ChatGPT on a business plan may fit better.
I’ll recommend what suits how your team works and what you can afford to keep paying for, and I’ll say so if the honest answer is that you don’t need it yet.
How it works
A free initial conversation. What takes up your team’s time, and what you’re worried about.
A short review. Where AI would help, where it wouldn’t, and what it would cost to run.
Setup. Accounts, settings, data protections and any small automations, done properly.
Training. A practical session with your team on real tasks, not a lecture on the technology.
Common questions
The things people usually ask before starting with AI.
We’re a small charity. Is AI really for us?
Often more than for large organisations. A team of three feels every hour saved. The key is starting with one or two real tasks, not trying to change everything.
Is our data safe?
It can be, if the tools and settings are chosen properly. That’s the part I’m most careful about, and it’s covered before anyone starts using anything.
Will it replace people?
No. It takes the repetitive work off the people you already have, so they spend more time on the work that needs a human.
Do we need ongoing support?
Not necessarily. Once tools are set up and your team is confident, most organisations run them themselves. Support is there if you want it, with no long contract.
Want AI to do the admin, not the mission?
Start with a free initial conversation about where it would genuinely help your team.